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By Laws



Section 1:

The name of the organization shall be Huddle Up For Life Foundation, Inc.

Section 2:

The purpose of the organization is to provide a means for family members facing terminal illness to spend time with their student athletes. Our goal is to provide financial assistance, arrangements, travel, comfort and special needs necessary to help families share this cherished time together.


Section1: Membership

Membership shall consist only of the members of the board of directors.


Section 1: Annual Meeting

The date of the regular annual meeting shall be set by the Board of Directors who shall set the time and place.

Section 2: Special Meetings

Special Meetings may be called by the Chair or the Executive Committee.

Section 3: Notice

Notice of each meeting shall be given to each voting member, by mail, not less than ten days before the meeting.


Section 1: Board Role, Size, Compensation

The Board is respsonsible for the overall policy and direction of the Organization and delegates the day to day operations to the committees.

The Board shall have up to ten (10) members and not fewer than three (3) members. The Board receives no compensation other than reasonable expenses.

Section 2: Meetings

The Board shall meet at least four (4) times per year, at an agreed upon time and place.

Section 3: Board Elections

Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation. Directors will be elected by a majority vote of the current directors.

Section 4: Terms

All Board members shall serve one (1) year terms, but are eligible for re-election.

Section 5: Quorum

A quorum must be attended by at least two thirds (.666666) per cent of the Board members before business can be transacted or motions made or passed.

Section 6: Notice

An offical Board meeting requires that each Board member have written notice two (2) weeks in advance.

Section 7: Officers and Duties

There shall be three officers of the Board consisting of a Chair, Secretary and Treasurer. Their duties are as follows: The Chair shall convene reqularly scheduled Board Meetings, shall lpreside or arrange for other members of the executive committee to preside at each meeting in the following order: Secretary and Treasurer. The Secretary shall be responsible for keeping records of Board meetings including overseeing the taking of minutes at all board meetings, sending out meeting annoucements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained. The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.

Section 8: Vacancies

When a vacancy on the Board exists, nominations for new members may be received from present Boad members by the Secretary two weeks in advance of a Board meeting. Thes nominations shall be sent out to Board members with the regualr Board meeting annoucement, to be voted upon at the next Board meeting. The vacancies will be filled only to the end of the particular Baord member’s term.

Section 9: Resignation, Terminations and Absences

Resignation from the Board must be writing and received by the Secretary. A Board member shall be dropped for excess absences fro the Board if she/he has three (3) unexcused absnces from Board meetings in a year. A Board member may be removed for other reasons by a two-thirds (.6666) per cent vote of the remaining directors.

Section 10: Special Meetings

Special meetings of the Board shall be called upon the request of the Chair or one-third (33) per cent of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member post marked two (2) weeks in advance.


Section 1: Committees

The Board may create committees as needed. The Board chair appoints all committee chairs.


Section 1: Amendments

These Bylaws may be amended when necessary by a two-thirds (.666666) majority of the Board of Directors. Proposed amendments must be submitted to the Secretary so they can be sent out with regular Board annoucements.

These Bylaws were approved at a Board of Directors meeting of Huddle Up For Life Foundation on of 2013.